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By-Laws

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USDA, INCORPORATED

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ARKANSAS ANIMAL PRODUCER'S ASSOCIATION

                            BY LAWS

                                        ARTICLE 1

                                                                  MISSION

 1.01 The mission of the Arkansas Animal Producer's Association (ARAPA) is to work at local, state, national and international levels to:
     A. Inform the public about issues affecting animal owners.
     B. Promote legislative reform that will protect traditional rights to farm, own animals and market animals.
     C. Promote, safeguard and represent the interests of independent animal owners.
     D. Bring together independent animal owners to share information and discuss animal ownership issues.
     E. Promote state, national and international organizations that subscribe to the mission of ARAPA.

                                                                ARTICLE 2

                                                            MEMBERSHIP

2.01 Membership shall be open to all individuals of at least 15 years of age who will support the mission of ARAPA. 
2.02 Dues for the fiscal year 2006-2007 shall be $10.00. 
2.03 Membership conveys the right to vote for Steering Committee Members and Representatives, the right to vote on all issues presented to the Membership, the right to present motions to the Membership for a vote, and the right to bring before the Membership a vote on questionable decisions made by the Board of Directors.

                                                              ARTICLE 3

                                                      ADMINISTRATION

 3.01 ARAPA shall be administered by a Board of Directors that shall consist of a minimum of five Steerring Committee Members and all Representatives. 
 3.02 Steering Committee Members have the responsibility for the day to day operation of ARAPA. 
 3.03 Steering Committee Members shall be elected by the Membership for a term of two years. 
 3.04 A quorum for Steering Committee Meetings and Board Meetings shall consist of three Steering Committee Members. 
 3.05 Vacancies on the Steering Committee shall be filled through a vote of the Membership, except as otherwise recorded in these By Laws. 
 3.06 Representatives shall be elected yearly by each animal group to represent the interests of each animal group that has ten or more ARAPA members. 
 3.07 One Representative will be elected by sale barn owners to represent their interests. 
 3.08 Removal of Steering Committee Members, Officers or Representatives may originate within the Steering Committee or within the Membership. The removed member may petition the Membership for reinstatement if removed by the Steering Committee. 
 3.09 It shall be the responsibility of the Steering Committee and the Representatives to conduct the business of ARAPA within the guidelines of ARTICLE 1 of these BY LAWS.
3.10 ARAPA Officers shall be elected yearly by the Steering Committee from the elected Steering Committee Members.                                                                                                                                                      3.11 Animal groups will be determined by those animals listed in the proposed USDA National Animal Identification System Guidelines. Dogs shall also be included as an animal group. Animal artists shall also be included as a group and elect a Representative.
3.12 It shall be the responsibility of the Steering Committee to periodically conduct Board Meetings that include the Representatives to insure that the Steering Committee is representing the interests of all ARAPA Members.
3.13 The Steering Committee shall inform all Representatives and Members who have requested to be informed of all Steering Committee meetings and the agenda for the meeting. 
3.14 All Steering Committee members and all Representatives shall have full voting rights at all Board Meetings. 
3.15 It shall be the responsibility of the Representative to stay in contact with ARAPA members whom they represent. 

                                                                ARTICLE 4

                                                                OFFICERS

 4.01 Officers shall consist of a President, Vice President, Secretary and a Treasurer who shall all have the right to vote at Steering Committee Meetings, Board Meetings and ARAPA General Meetings. 
 4.02 The President shall: 
     A. Preside over Steering Committee, Board and ARAPA General Meetings. 
     B. Oversee all functions of the organization. 
     C. Coordinate all plans for meetings and activities, prepare a written agenda for all meetings and ideally disseminate it prior to the meeting. 
     D. Act as public liaison and public relations representative of ARAPA in making necessary contacts by letter, phone, email and media. 
     E. Delegate responsibilities to ARAPA Members. 
     F. Appoint committees. 
     G. Serve as agent to receive any process, notice or demand required or permitted by law to be served upon ARAPA.
     H. In the event of disbandment of ARAPA, maintain all files and records of the association for a period of three (3) years before destroying them. 
 4.03 The Vice President shall:
      A. Become President upon the resignation or the removal of the President.
      B. Serve as Parliamentarian at all meetings and use Robert's Rules of Order.
      C. Assume other responsibilities as designated by the President, Steering Committee or Board. 
 4.04 The Secretary shall:
      A. Record the minutes of all meetings, maintain files of minutes, present recorded minutes at the next Steering Committee meeting and next General Meeting, provide minutes to the web master for posting, maintain the email account, and oversee the webpage.
      B. Generate, receive and maintain administrative correspondence.
      C. Disseminate meeting information to all members.
      D. Maintain ARAPA files.
      E. Maintain contact information for Members and prospective members.
      F. Back up all computer files with hard copies.
     G. Surrender all files to the President upon termination of this position.
 4.05 The Treasurer shall:
     A. Receive all ARAPA funds and deposit those funds in the ARAPA bank account, maintain the checkbook and issue checks to pay authorized ARAPA obligations.
     B. Examine all invoices and requests for reimbursement to insure accuracy and expenditure approval prior to issuing a check.
     C. Maintain an accounts receivable and an accounts payable ledger.
     D. Maintain financial records and present them at meetings.
     E. Maintain by name and date ARAPA financial contributions of Members and donors.
     F. Prepare and submit financial statements required by the IRS, AR DFA and/or other agencies.
     G. Back up all computer files with hard copies.
     H. Surrender all financial records and check books to the President upon termination of this position.

                                                            ARTICLE 5

                                                           MEETINGS

 5.01 Steering Committee and Board Meetings shall be held as needed. A Steering Committee Meeting or Board Meeting shall be held during the month of April or after the March General Meeting to elect officers and make plans for the year. Meetings may be called by the President, two Steering Committee members or two Representatives. Travel and other obligations shall be considered when determining location, time and date of meeting. Meetings may be conducted via conference call.
5.02 A yearly Membership Meeting shall be held for the purpose of evaluating ARAPA progress, electing the Board of Directors, establishing dues for the coming year and planning activities for the coming fiscal year. This meeting shall be held the first Sunday in March from 4:00 PM to 6:00 PM at a central location to be announced.
   A. Membership Meetings may be called by the President, two Board Members or five ARAPA Members. Those calling the meeting shall be responsible for notifying all members at least two weeks in advance of the announced meeting.
   B. All meetings shall be open to the public.
   C. Members who wish to be informed of Steering Committee and Board Meetings shall file this request in writing with the Secretary.
   D. A quorum for Membership Meetings shall consist of those members present.

                                                             ARTICLE 6

                                                               VOTING

6.01 Voting may be done in person, by written proxy, by telephone, by email or by postal mail.
    A. A majority vote of those voting within the voting time frame shall determine passage or failure of a proposal.

                                                             ARTICLE 7

                                                 GENERAL PROVISIONS

 7.01 ARAPA is a private, not for profit club.
    A. Cities, counties and/or regions are encouraged to form local ARAPA chapters.
    B. Literature and activities representing ARAPA must be approved by the Steering Committee or by the President.
    C. All expenditures must be approved in advance by the Steering Committee or the Members.
    D. All checks must be signed by two officers. All officers shall sign the bank signature authorization form. A Steering Committee Member who is not an officer shall safeguard an emergency book of blank checks. The treasurer shall maintain a list of these check numbers.  
 7.02 Board Members may be selected by the Steering Committee to serve in an interim capacity when an officer is unable to fulfill their duties. 
 7.03 The fiscal year for ARAPA shall begin the first day of April and end the thirty-first day of March.
    A. These BY LAWS may be amended by a majority vote of the membership voting.

                                                             ARTICLE 8

                                                          DISSOLUTION

 8.01 Any consideration to dissolve ARAPA must be voted on by ARAPA Members. 
 8.02 If a vote of dissolution carries, all ARAPA business must be completed within 60 days. Files, check books and emergency checks will be collected by the President, and upon clearing all financial obligations, the balance of funds shall be transferred via bank check or money order to the Liberty Ark Coalition, in care of Henry Lamb, P.O. Box 191, Hollow Rock, Tennessee 38342, or to the Paragon Foundation, 1200 North White Sands Blvd., Suite 110, Alamogordo, New Mexico 88310, as determined by the Steering Committee.

THESE BY LAWS WERE RATIFIED BY THE ARKANSAS ANIMAL PRODUCER'S ASSOCIATION ON JULY 9, 2006.

THESE BY LAWS ARE HEREBY ENTERED INTO THE MINUTES OF THE ARKANSAS ANIMAL PRODUCER'S ASSOCIATION AS THE GOVERNING DOCUMENT FOR THIS PRIVATE CLUB AS VERIFIED BY THE SIGNATURES OF THE OFFICERS, ON THE DAY OF ITS RATIFICATION.

President:__________________________________________________________________
    
Vice President:______________________________________________________________

Secretary:__________________________________________________________________

Treasurer:__________________________________________________________________

 

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