THIS IS THE CONTRACT BETWEEN THE ARKANSAS LIVESTOCK AND POULTRY COMMISSION AND THE UNITED STATES DEPARTMENT OF AGRICULTURE/APHIS FOR 2006. IT IS REQUIRING US TO USE THE FREEDOM OF INFORMATION ACT TO GET THESE AGREEMENTS.
NOTICE OF COOPERATIVE AGREEMENT AWARD
Arkansas Livestock & Poultry Commission (COOPERATOR)
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS)
ARTICLE I - PURPOSE
The purpose of this Agreement is to provide Federal financial assistance to support the implementation and maintenance of the national premises identification system and NAIS within their respective areas, and to meet the educational needs of livestock producers and processors.
ARTICLE 2 - AUTHORITIES
Under the Farm Security and Rural Investment Act of 2002, PL 107-171, Subtitle E, Animal Health Protection, Section 10401-10418, the Secretary of Agriculture, in order to protect the agriculture, environment, economy, and health and welfare of the people of the United States by preventing, detecting, controlling, and eradicating diseases and pests of animals, is authorized to cooperate with foreign countries, States, and other jurisdictions, or other persons, to prevent and eliminate burdens on interstate commerce and foreign commerce, and to regulate effectively interstate commerce and foreign commerce.
ARTICLE 3 - MUTUAL UNDERSTANDINGS AND RESPONSIBILITIES
The cooperating parties agree to/that:
a. The Work Plan and Financial Plan developed by the Cooperator and APHIS is incorporated into this Agreement by reference.
b. The provisions of this Agreement will not replace functions that are being conducted by the Cooperator but will supplement those activities and increase program benefits to all parties.
c. The employee(s) responsible for this work will be under the general program direction of the Cooperator and APHIS. Supervision of personnel will be provided by their employing organization, and they will be subject to their employing organizations rules and regulations.
ARTICLE 4 - COOPERATOR RESPONSIBILITIES
The Cooperator agrees to/that:
a. Designate in writing to APHIS the Cooperator's authorized representative who shall be responsible for the collaboratively administering the activities conducted under this Agreement.
b. Furnish personnel, as required, to accomplish the activities outlined in the Work Plan and Financial Plan.
c. Provide funds as partial payment of expenditures incurred in carrying out the terms of this Agreement in accordance with the Work Plan and Financial Plan.
d. Submit to APHIS' authorized representative quarterly accomplishment reports on program activities outlined in the Work Plan and Financial Plan. The reports will be used by APHIS to verify compliance with provisions of this Agreement. These reports are due no later than 30 days after the end of each quarter except the final report which is due no later than 90 days after the Agreement expires or terminates. Any requests for an extension of time to submit the report must be made in writing to APHIS' authorized representative before expiration of the initial 30 or 90 day period allowed for submitting the report. Extensions of time to submit reports are subject to the discretion of APHIS' authorized representative and, if allowed, shall be provided by the authorized representative in writing.
e. Submit to APHIS' authorized representative a properly certified quarterly Financial Status Report, SF-269, no later than 30 days after the end of each quarter and a final SF-269 no later than 90 days after the Agreement expires or terminates. Any requests for an extension of time to submit the SF-269 must be made in writing to APHIS' authorized representative before expiration of the initial 30 or 90 day period allowed for submitting the report. Extensions of time to submit the SF-269 are subject to the discretion of APHIS' authorized representative and, if allowed, shall be provided by the authorized representative in writing.
f. Treat any program income derived under this Agreement using the Deduction Alternative in accordance with the provisions of 7 CFR 3016.25(g)(1) or 7 CFR 3019.24(b)(3), as applicable, which provides for a decrease in the financial contributions of each cooperating party to this project.
g. Submit to APHIS a properly certified Request for Advance or Reimbursement, SF270, when requesting payment for expenditures. A payment request may be submitted quarterly or more frequently; however, advance of funds will be made by APHIS in increments as indicated under 11.j of the SF270 to cover monthly disbursement needs.
h. Obtain a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number by calling D&B at (800) 333-0505 (most expeditious) or visiting their website at http://www.dnb.com/us. This requirement does not apply to individuals applying for assistance, unless it supports a business or non-profit organization they operate. Upon obtaining the DUNS number, the Cooperator further agrees to register in the Central Contractor Registry (CCR) by visiting their website at http://www.ccr.gov (most expeditious) or calling 888-227-2423. This registration will provide a means to receive electronic funds tranfers of all payments requested on the SF-270. Cooperators without accounts at financial institutions can request waivers due to hardship because of physical or geographical barrier.
i. AHPIS may withhold payments called for in Article 5.b under the conditions outlined in 7 CFR 3016.21(g) or 7 CFR 3019.22(h).
j. Comply with 7 CFR 3017, Subpart C to ensure that any sub recipients that carry out the provisions of this Agreement are not debarred or suspended. Sub recipients are required to disclose if they, or any of their principals, are presently excluded or disqualified.
k. Comply with and enforce the requirements for a drug-free workplace as mandated in 7 CFR 3021, "Governmentwide Requirements for Drug-Free Workplace".
l. When connected to the USDA, APHIS network, comply with the security guidelines as outlined in the USDA Cyber Security Manual Series 3500; including USDA Departmental Manual (DM) 3515, "Privacy Requirements", and USDA DM 3525, "USDA Internet Use and E-Mail Security". The Cooperator will not download any material (i.e., pictures, movies, or music files) bearing a copyright nor access any material defined as inappropriate in these regulations and directives.
m. When transmit frequency determining devices (transmitters) are owned by the Federal Government, the Federal Government will have responsibility for frequency support (frequency authorizations for fixed locations). If Cooperator-owned devices are provided, it will be the Cooperator's responsibility to obtain frequency support by application to the Federal Communications Commission for use of government frequencies, or to obtain non government frequencies. All radio equipment will be maintained to original factory technical specifications. Mobile radio equipment removed from service will be kept at a central location with notification made to the designated Federal official. Notification of any changes, relocation, or removal of base stations or repeater stations in the system will be made to the APHIS Radio Communications Manager at Lakewood, Colorado, who will be available for technical guidance and, if needed, make periodic trips to monitor the system.
n. Maintain an inventory control system of property purchased by the Cooperator in whole or in part with Federal funds as well as Federally-owned equipment on loan to the Cooperator, if any, as required in the Section entitled "Equipment" of 7 CFR 3016.32 or 7 CFR 3019.34, as applicable to the type of recipient institution. Cooperators except States will provide a copy of the inventory to APHIS at the end of the funding period.
o. When the Federal share of total project costs as reflected in the Financial Plan is over $100,000 and a cumulative transfer among direct cost categories is in excess of ten percent of the current approved total budget, the Cooperator will request written prior approval for the budget revision. The Cooperator will submit a revised SF-424A, Budget Information, and detailed Financial Plan under a cover letter to the APHIS awarding official containing a narrative justification for the proposed revision.
ARTICLE 5 - APHIS RESPONSIBILITES
AHPIS agrees to/that:
a. Designate in writing to the Cooperator AHPIS' authorized representative who shall be responsible for collaboratively administering the activities conducted under this Agreement.
b. Provide funds on an advance or reimbursable basis as partial payment of allowable, agreed-to costs incurred by the Cooperator in carrying out the terms of this Agreement in accordance with the Work Plan and Financial Plan.
c. Make advance payments, if requested by the Cooperator, monthly and upon receipt of a properly certified Request for Advance or Reimbursement, SF270.
d. Provide personnel and other resources to carry out its responsibilites as outlined in the Work Plan and Financial Plan.
e. Assist the Cooperator in selecting qualified candidates to perform activities outlined in the Work Plan and Financial Plan and provide general program direction to employees assigned to the cooperative endeavor. However, the assigned employees will remain subject to the Cooperator's rules and regulations.
f. Provide special training to carry out assignments, as mutually deemed necessary.
ARTICLE 6 - AVAILABILITY OF FUNDING
This Agreement is contingent upon the passage by Congress of an appropriation from which expenditures may be legally met and shall not obligate APHIS upon failure of Congress to so appropriate. This Agreement also may be reduced or terminated if Congress only provides APHIS funds for a finite period under a Continuing Resolution.
ARTICLE 7 - UNEMPLOYMENT COMPENSATION
Actual costs incurred for unemployment insurance or equitable contributions made to a self-insured unemployment fund are allowable. APHIS does not allow payment of costs incurred for unemployment claims.
ARTICLE 8 - CONGRESSIONAL RESTRICTION
Under 41 USC22, no member of or delegate to Congress shall be admitted to any share or part of this Agreement or to any benefits to arise therefrom.
ARTICLE 9 - APPLICABLE REGULATIONS
As a condition of this award, the Cooperator agrees to comply with the requirements contained in the United States Department of Agriculture's "Uniform Federal Assistance Regulations", 7 CFR 3015; "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", 7 CFR 3016; and/or "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations", 7 CFR 3019; in addition to "Governmentwide Debarment and Suspension (Non-Procurement)", 7 CFR 3017; "Governmentwide Requirements for Drug-Free Workplace", 7 CFR 3021; "New Restrictions on Lobbying", 7 CFR 3018; and Office of Management and Budget regulations governing "Controlling Paperwork Burdens on the Public", 5 CFR 1320.
ARTICLE 10 - TITLE TO EQUIPMENT
AHPIS reserves the right to transfer title to any equipment purchased partially or fully by the Cooperator under this Agreement with Federal funds within 120 days after this Agreement expires or terminates.
ARTICLE 11 - PATENTS AND INVENTIONS
The Cooperator has the explicit duty of notifying APHIS' authorized representative, in writing, prior to the time of application for any patent or invention which is paid for in any manner or any percentages of funds provided by APHIS. This duty is not limited to the period during the Agreement, but may arise at any time during or subsequent to the Agreement. APHIS reserves to itself a royalty-free, nonexclusive, and irrevocable right to use and authorize others to use the product or invention produced under this Agreement for Government purposes. APHIS also retains the ability to force utilization of the patented invention by designating licenses in any field of use where the patentee has failed to act with reasonable diligence.
Any royalties or equivalent income earned during the effective period of this Agreement on patents or inventions derived under this Agreement shall be considered program income and treated under the provisions of 7 CFR 3016.25(g)(1) or 7 CFR 3019.24(b)(3) as applicable.
ARTICLE 12 - COPYRIGHTS
APHIS reserves a royalty-free, nonexlusive, and irrevocable license to exercise, and to authorize others to exercise, the rights for Federal government purposes to copyrighted materials developed under this Agreement. Subject to this license, the owner is free to exercise, preserve, or transfer all its rights. The Cooperator shall ensure that no agreement is entered into for transferring the rights which would conflict with the nonexclusive license of APHIS.
ARTICLE 13 - PUBLICATIONS AND AUDIOVISUALS
The final draft of any funded publication or audiovisual must be submitted by the Cooperator to APHIS' authorized representative prior to final printing, editing or release of the product so that APHIS can make a determination as to whether APHIS' participation in the project will be acknowledged. APHIS, furthermore, may require that the Cooperator modify or purge any acknowledgment of its support for activities conducted under this Agreement as a result of its review of a final draft. If APHIS has not responded within 30 days of receipt of the draft, the Cooperator will be free to proceed with publication without an acknowledgment. In the event that APHIS elects not to acknowledge the product, the Cooperator agrees not to attribute sponsorship by APHIS by any means including, but not limited to, publications, interviews, new releases, etc.
When an acknowledgment is desired by APHIS, unless otherwise instructed by APHIS, the statement shall read: "This material was made possible, in part, by a Cooperative Agreement from the United States Department of Agriculture's Animal and Plant Health Inspection Service (APHIS). It may not necessarily express APHIS' views."
Additionally, any other acknowledgment, including use of the APHIS Logo, by the Cooperator of APHIS support shall have the express written permission of APHIS signatory to this Agreement, which shall be requested through the APHIS representative designated under this Agreement.
ARTICLE 14 - BUY AMERICAN ACT
In the case of any equipment or product that may be authorized to be purchased with financial assistance provided using funds made available under the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act for the current Federal fiscal year, it is the sense of the Congress that entities receiving the assistance should, in expending the assistance, purchase only American-made equipment and products.
ARTICLE 15 - FUNDING PERIOD OBLIGATIONS AND EXTENSIONS
The funding period is the period during which this Agreement is in effect. Any funds not obligated by the Cooperator during the funding period will revert to APHIS upon the expiration or termination of this funding period. Under 7 CFR 3019.25 or 7 CFR 3016.30, this Agreement is subject to a one-time extension of us to 12 months to complete this project. The Cooperator must submit a written request including an SF-424, Application for Federal Assistance, to extend the duration to be received by APHIS at least 10 days prior to the expiration of the funding period. The SF-424 must be accompanied by a justification explaining the reason for program delays, the program impact without the extension, and the anticipated completion date. During the extension period, financial and progress reports will continue with the same frequency as provided in the original funding period. As stated in 7 CFR 3019.25 or 7 CFR 3016.30, requests for extension purely to obligate funds will be denied by APHIS.
ARTICLE 16 - NON-DISCRIMINATION CLAUSE
No person in the United States shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in programs or activites funded in whole or in part by the United States Department of Agriculture based on race, color, national origin, age, disability, and, where applicable, sex, religion or political beliefs.
ARTICLE 18 - FUNDING/EFFECTIVE PERIOD, REVISIONS, AND TERMINATION
The Federal award for this Agreement is in the amount of $203,000 and the Cooperator's share is $108,543 for a total project cost of $311,543. It shall become effective August 25, 2006 and shall continue through December 31, 2006 subject to continuation in writing by mutual agreement of the parties. Further, this Agreement may be amended at any time during the effective period by mutual agreement of the parties in writing. It may be terminated following provisions of 7 CFR 3016 or 7 CFR 3019, as applicable.
Signed by Phil Wyrick of the Arkansas Livestock and Poultry Commission on June 21, 2006
Signed by the Regional Director of the United States Department of Agriculture Animal and Plant Health Inspection Service and Veterinary Services on June 29, 2006
Budget Object Class: 2xxx
Accounting Code: 662 9705 851
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statues or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616); as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290) dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other discrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquistion Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. 276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilites pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accorance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program.
Signed by Phil Wyrick, Executive Director of Arkansas Livestock and Poultry Commission, dated June 21, 2006
B. Content and Form of Application Submission
NATIONAL ANIMAL IDENTIFICATION SYSTEM (NAIS)
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0579-0259. The time required to complete this information collection is estimated to average 20 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
WORK PLAN FORMAT
Plan Administrator: Phil Wyrick, Executive Director
Name of State or Tribal Government: AR Livestock & Poultry Commission
Address: #1 Natural Resources Drive PO Box 8505
City, State, Zip: Little Rock, AR 72215
Office Phone: 501-907-2400
Cell Phone: 501-517-2534
Email address (Plan Administrator): email@example.com
List additional State departments, Tribes, etc. that have confirmed participating in the plan (complete name, address, etc.)
These funds may only be used for the implementation and administration of premises registration in accordance with the NAIS and support of outreach efforts pertaining to all activities that promote the NAIS implementation plan for achieving full participation by 2009. Special field trials and research projects which attempt to address problems or questions about NAIS implementation must be funded through a separate application to the announcement specified for that funding.
Signature of Plan Administrator: Phil Wyrick
Date: June 21, 2006
Please complete each section explained on the following pages and maintain the format on your application Section V, "Application Review Information" provides more details on the information requested and how it will be used to evaluate applications for funding.
OBJECTIVES AND NEED FOR ASSISTANCE
Ramp up Arkansas' Premises Identification System through enhanced and aggressive plan for education and outreach that partners with all stakeholders at all levels within the state. Our objective will be to provide all individuals, businesses and organizations a correct and consistent message about how they wil benefit from NAIS and their responsibility to participate. Outreach resources that will be engaged are ARKANSAS CATTLEMEN'S ASSOCIATION, ARKANSAS FARM BUREAU, ARKANSAS PORK PRODUCERS ASSOCIATION, ARKANSAS HORSE COUNCIL, equine associations, sheep and goat organizations and the fair industry. Arkansas' AVIC office will be asked to assist in this tremendous challenge. Financial assistance will be critical to our efforts to register 25% of our premises by January 2007. Arkansas plans to have a quality assessment program implemented within the next couple of months, which we believe will provide important incentive for achieving a successful level of participation in NAIS. We believe that market forces and industry needs will drive more producer participation. We plan to continue a media campaign to reach producers that have had no exposure to NAIS or needs to hear the message multiple times before registering their premises. Our campaign will involve radio, TV, newspapers and any other mechanisms to reach as many producers as possible. The state's Office of Purchasing will work with agency in developing specifications, conducting bidding procedures and awarding a contract to an advertising agency that can provide the most effective outreach program. Supportive funds in the amount of $130,000 are requested to continue this important endeavor. The balance of federal funds will support outreach expenses in the amount of $73,000 for supplies, travel, equipment, data entry personnel and other associated costs for printing, postage, etc.
RESULTS OR BENEFITS EXPECTED
Emphasis will be placed on customer service as we broaden our outreach efforts. The benefits of NAIS will be the focal point in informing and increasing participation by all producer entities. We expect our NAIS project to provide exposure to 90% of Arkansas' livestock producers, many of whom have heard the message several times, but must be continuously reminded and encouraged to register their premises. We expect hits on the ARLPC website to continue to increase as we work hard to make it easy and appealing to producers. We expect to meet the goal of registering 25% of our premises by January 2007. We plan to build upon all our successes realized to date and capitalize on our extensive outreach network to meet USDA goals. ARLPC's challenge and goal is to facilitate a smooth transition of producer participation into NAIS by being a facilitator in helping the livestock industry to prepare and position itself to enter and effectively particpate in NAIS. If successful, we will continue to create comfort levels in the consuming public and producers, which will positively affect the well-being of all livestock industries in our state. Rapid response and recovery will be greatly enhanced as we close in on NATIONAL target dates established for FULL participation in NAIS.
Our plan of action will include continuing and contracting with an advertising agency to disseminate on a statewide basis an effective media campaign to reach every producer about NAIS, its importance, and its benefits. Not only will it broaden information capabilities to those who have not been exposed, but will further educate producers who are informed with aim of word of mouth going from participants to those who have not been reached through our current program. Our media campaign will be designed to reach the entire state through radio, TV, newspapers, posters and printed materials that are all accurate and consistent with the NAIS. ARLPC's current standard premises registration will continue on an uninterrupted basis, which will include statewide industry meetings conducted by ARLPC, CATTLEMEN'S ASSOCIATION, FARM BUREAU, PORK PRODUCERS ASSOCIATION, HORSE COUNCIL, EQUINE ASSOCIATIONS, SHEEP AND GOAT ORGANIZATIONS, AND THE FAIR INDUSTRY. We will continue to engage our 33-member field livestock inspection staff in contacting individual producers about NAIS and its benefits and making a simple process to register premises. We will dedicate our recently purchased incident command center truck and trailer and appropriate manpower to set up at county, district, and state fairs this fall to aggressively present NAIS and assist attendees to easily register their premises. We believe this aggressive and direct exposure at a relaxed atmosphere will lead to a sizeable increase in premises registrations. Fair goers will be attracted to what we believe is an impressive command center that will be used in the event of any foreign or domestic animal disease outbreak. We believe this exposure will emphasize the bottom line of the NAIS. This same field staff will continue to contact auction markets, veterinary clinics, feed stores, etc. with intent to communicate provisions of NAIS with goal of enhancing premises registrations.
Our livestock inspection staff remains largely engaged in the individual animal identification component with our equine industry by implanting ID chipds in horses and tracking their movements with the use of readers. This facet has functioned exceptionally well as more and more horse owners are lining up to participate. This success is carrying over to other livestock entities as they are able to better see and understand the full picture of NAIS and its intended purpose. We will continue to expand and solicit more horse owners to join this important endeavor. This valuable experience will ready our agency to be a more important entity in helping the livestock industry to transition into NAIS. With the requirement that only livestock producers with premises numbers will be eligible to use official identification devices, we expect an increase in premises registration in order to obtain devices. Emphasis will be placed on providing sufficient education and outreach to make sure all producers and STAKEHOLDERS in Arkansas receive correct information about NAIS.
Our enhanced effort will include a continued effort to integrate premises data from our state's scrapie and swine health programs in NAIS. We will remain dedicated to making the transition as easy as possible. Follow-up communications will be performed via telephone or individual contact by livestock inspection personnel to assure complete coverage and return of NAIS premises numbers expediently.
ARLPC will continue and initiate various other measures to increase information and premises registration to include the following:
1. Field inspectors make brucellosis calfhood vaccination participants aware of premises registration. Premises ID forms and free mailing envelopes will be given to producers.
2. NAIS information will be mailed to all 75 county judges and quorum courts explaining program and offering to meet with all explain the program in its entirety.
3. Booths will be set up at the Arkansas Rural Development Commission's annual meeting as well as the Arkansas Association of Counties to promote premises registration.
4. Reach more dairy farmers via NAIS mail-outs with effort to come to meetings to explain NAIS and the need to register their premises.
5. Make arrangements with all auction market operators to give a short, but effective presentation about NAIS and the importance of registering their premises.
6. Work with all producers who have registered premises and have indicated desire to obtain AIN's as an enhanced effort to provide the entire scope of NAIS with purpose and intent to create a comfort level with producers as they become total participants and become experience factors for those that may want to follow.
7. Continue to use and enhance ARLPC'S system that integrates with and provides data interfaces with premises allocator, National Premises Information Reporistory and AIN Management System.
ARLPC's message will remain the same as we provide all individuals, businesses, and organizations a correct and consistent message about how they will benefit from NAIS and their responsibility to participate.
PLAN OF ACTION
Continue an aggressive plan for education and outreach that partner with all STAKEHOLDERS at all levels within the state to provide all individuals, businesses, and organizations a correct and consistent message about how they will benefit from NAIS and their responsibility to participate. Outreach resources that will be engaged are ARKANSAS CATTLEMEN'S ASSOCIATION, ARKANSAS FARM BUREAU, ARKANSAS PORK PRODUCERS ASSOCIATION, ARKANSAS HORSE COUNCIL, EQUINE ASSOCIATIONS, SHEEP AND GOAT ASSOCIATIONS, ARKANSAS AUCTION MARKET ASSOCIATION, THE FAIR INDUSTRY, and the AVIC's office. All will be asked to assist in meeting our goal of registering 25% of our premises by January 2007. We plan to continue our media contract to reach producers that have had no exposure to NAIS or needs to hear the message multiple times before registering their premises. Our current advertising campaign has reached producers that our current outreach program has missed. Experience has shown an increase in premises registered, more hits on our website, and more individual phone calls asking more about NAIS and how to register. We believe the continuation of our media campaign will result in a response that will help us to achieve our goal of registering 25% of our premises by January 2007.
Our plan of attending all auction markets on sale day and giving a short, consistent and correct presentation will help to secure the registration of the more hardcore producers. Our plan of covering all county, district and state fairs with our emergency incident command truck and trailer with the goal of registering more premises will be successful as we stress the importance of NAIS in terms of preparation, response and recovery should a foreign animal disease or domestic disease of concern reach our state. STAKEHOLDERS will continue to work as meeting organizers and information disseminators for outreach efforts. We plan to recruit the ARKANSAS CATTLEMEN'S ASSOCIATION and the ARKANSAS FARM BUREAU to establish a friendly competition in Arkansas' 75 counties, whereby presidents at the county level will work to register the highest percentage of premises based on livestock populations. ARLPC will work with these organizations to set a protocol for the competition with award(s) being provided by ARLPC through cooperative funding. We envision a program similar to the current membership drives conducted by these organizations. We believe the result will be substantial.
DETAIL WORK TO BE ACCOMPLISHED
Concentration will be on registering more premises to meet benchmarks for progress with the immediate goal of 25% premises regsitered by January 2007 and create positive momentum for obtaining 100% premises registered by January 2009. We believe all of the enhanced measures contained in our fund proposal will be effective in allowing us to meet established milestones. We believe our soon to be announced QSA program will be a driver for achieving a successful level of participation in the NAIS. Market forces and industry needs will help to move producers to participate in NAIS. We expect our current horse chipping and the tracking of movements will continue to increase and provide an experience factor for all horse owners as well as other livestock producers who are monitoring its progress and how it could easily be implemented into their livestock production practices. Our current voluntary premises registration and horse chipping and tracking campaign will remain in place as producers are more favorable to this approach. We currently have 10% of our estimated premises registered to date for a total of 6,082 premises. We have communicated with all producers whose premises data are contained in existing databases with intent of producers volunteering to register with the NAIS. Participation has not been at the level we hope, but we will continue to solicit their participation. We have worked hard at making our volunteer registration program producer-friendly with the least amount of paperwork and a quick processing time for getting premises numbers back to producers. Good producer experiences with NAIS will be essential to continued success, a measure that we work on every day.
The following STAKEHOLDERS continue to work as meeting organizers and information disseminators for outreach efforts. These organizations will continue to schedule meeting dates, times and facilities throughout the state by working with their membership networks. They will also be asked to communicate to their memberships through individual invitations, newsletters, magazines, county and statewide meetings, and conventions about NAIS scheduled throughout Arkansas to facilitate and encourage attendance.
1. Producer organizations: ARKANSAS CATTLEMEN'S ASSOCIATION, ARKANSAS FARM BUREAU, ARKANSAS PORK PRODUCER'S ASSOCIATION, ARKANSAS HORSE COUNCIL, EQUINE ASSOCIATIONS, SHEEP AND GOAT ORGANIZATIONS, AND THE FAIR INDUSTRY.
2. ARLPC will continue to work closely with other departments in state government that have producer contact networks which will be able to assist in the delivery of outreach information.
3. We will continue to engage the University of Arkansas Cooperative Extension Service to organize outreach events and assist in the premises registration of all livestock producer entities.
4. Auction markets, feed stores, veterinary clinics, agricultural supply stores and others will continue to plan an important role in registering more premises. (OUR NOTE: in other words, these stores, etc. will be required to give your private information to the government if you use them)
We plan to continue to encourage all county producer organizations to make NAIS a topic at their monthly meetings throughout the state. These same county meetings include minutes of all topics of conversation, including speakers and information concerning NAIS.
Our ramped up premises registration program will encompass all species of livestock with an estimated number of potential premises being as follows:
Cattle - 29,925 Swine - 900 Sheep - 556 Goats - 1,388 Equine - 12,844 Camelids - 225
Corresponding estimated numbers of animals are as follows:
Cattle - 1,900,000 Swine - 330,000 Sheep - 13,797 Goats - 32,580 Equine - 75,580 Camelids - 1,100
A major thrust will be to reach producers who have not been exposed to and informed about NAIS, including its purpose and its benefits to all livestock industry components. We will also work hard to register producers who have heard about NAIS but have not chosen to register their premises. We have found that consistent and timely communications have moved producers to register after hearing the message three or four times. All supportive resources available will be effectively used in educating, preparing and transistioning the livestock industry, including all sectors of production and marketing. An estimated number participating from each are as follows:
Producers - 45,613 Markets - 47 Packing Plants - 26
Our plan will be an extension of our efforts to reach and register all producers throughout the state, which is tailored to support outreach efforts by USDA, APHIS. Industry meetings will continue covering the entire state and these efforts will be enhanced as we target livestock producers who ahve not been exposed to NAIS or are not sure or not totally informed or clear about their role in the national effort. We will retain an advertising agency to effectively maintain awareness and encourage participation in NAIS. Our statewide advertising campaign, 33 livestock inspection personnel making continuous contacts at farms, markets and fairs, and industry monthly meetings, will keep the message in front of producers continuously.
The major tool to gain feedback is the number of registered livestock premises in Arkansas, the number of producers participating in our animal identification and trackiing program, as well as feedback from livestock producers at industry meetings and individual agency contacts to determine customer concerns about identification in general. All successful avenues as well as any unsuccessful efforts will be shared with USDA, APHIS.
ACCOMPLISHMENT OF PROPOSED ACTIVITIES
Registration of 25% of all livestock species by January 2007 will be the goal of project as we incorporate extensive efforts to reach all Arkansas producers and educate them about NAIS and its benefits. Our enhanced premises registration campaign will involve additional resources needed to touch all producers and encourage and lead them to participate in NAIS. Accomplishment reports will reflect if goal listed above is being achieved.
Getting the message to livestock producers will involve all current outreach acitivities, including the continuation of a statewide advertising campaign that will be accomplished through contractual arrangements with an advertising agency and incorporating 33 ARLPC livestock inspection personnel to contact, educate, and register all known producers in all segments of the state. Contacts will include coverage of livestock markets, feed stores, fairs, and veterinarians. Personal contacts will be designed to achieve comfort levels that lead producers to register premises.
In order to train our livestock inspection personnel to be agents for producers when individual animal ID becomes mandatory, we will continue to use our personnel to work with equine owners in inserting chips in horses for preparedness purposes and create a tracking record for all movements to ready Arkansas to transition when individual animal ID becomes mandatory. Livestock inspection personnel will also assist in tagging other livestock with approved AID tags. Such training and experience will provide all livestock producers with a supportive team. We will measure the number of equine and other livestock that are individually identified and the number of movement transactions entered in ARLPC's database through accomplishment reports.
We will continue to transition scrapie and swine health herds into the NAIS Premises Registration to provide momentum toward achieving established goals.
Our continued intense advertising campaign and individual producer contacts involving all livestock segments will be designed to reach 45,613 STAKEHOLDERS (our note - not OWNERS) regarding NAIS. Our educational efforts will also include contacting associated groups/organizations throughout the state, including livestock markets, feed stores and veterinarians, etc... estimated to be 650. Our goal will be to reach 90% of these supporting entities. We will continue to measure customer satisfaction and the volume of registrations. The resulting product should be basic, responsive, and economical. ARLPC will continue to carry out a system that will not jeopardize proprietary information. Throughout the year, livestock producers will have the opportunity to engage in a face-to-face meeting or an online description.
ARLPC expects the following results from its outreach proposal. Hits on the web page attached to the ARLPC website will be measured. The expected web hits will be 2,400 - 2,700 monthly. The resulting exposure to the NAIS from the ARLPC website will be 28,800 - 40,800 annually. Distribution of brochures outlining the NAIS will be facilitated through existing information centers located in livestock markets, veterinary clinics and cooperative extension offices throughout the state. Printed materials will also be distributed at meetings, individual producer contacts and trade shows. We anticipate printing and delivering 34,000 brochures to livestock producers over the course of the year. Producer awareness meetings and statewide advertising campaigns will provide the greatest exposure to the NAIS. Our goal is to register 25% of Arkansas' livestock producers by January 2007.
Placing customer satisfaction as a top priority remains critical to the success of animal identification in Arkansas and nationwide. Acceptance will be improved with a good experience during our enhanced premises registration campaign. Our goal is to prepare and position Arkansas livestock producers to enter the individual animal identification phase of NAIS with the least amount of disruption as possible.
1 - Animal ID program coordinator - currently employed
1 - Database manager - currently employed
33 - Livestock inspectors - currently employed - 4% of time
TRAVEL: Presentation of outreach and individual producer contacts
Motel expense - 9 nights X $75
Gasoline - 7,500 miles X 39 cents
Meals - $30/day X 7 days
Microchips - $10/chip X 600 equine
3 PC's - Data Entry
Temporary data entry personnel - Premises ID and Animal Movements
Advertising Agency - Statewide campaign - NAIS
Supportive expenses, including printing and postage
WORK PLAN NAIS
PLAN OF ACTION
Our plan of action will include an enhanced involvement by the University of Arkansas Cooperative Extension Service through its agents stationed in all 75 counties. Each agent has a PowerPoint presentation that is informative and consistent with NAIS. These agents touch every age in the populous of their arena of responsibility. We will continue to encourage all agents to be proactive in helping us to reach our goal of 25% premises registration by January 2007. These same agents are present at almost every agricultural meeting in their communities, whereby the distribution of NAIS tri-folds designed by their organization would be handed out and explained.
ANIMAL ID PROGRAM
TOTAL PROJECT COST: $311,543
Participation in the Livestock and Poultry Commission's Equine Chipping Program may subject information provided to the state's Freedom of Information Act.
LETTER DATED JANUARY 7, 2005 to Dr. Tom Troxel, Ph.D, U of A Cooperative Extension Service, Little Rock, Arkansas
Regarding: Arkansas Premise Identification - GRANT
Dear Dr. Troxel,
Per our conversation, our agency will award a grant to the Cooperative Extension Service to meet expenses incurred up to $25,000 for services performed under the Commission's Arkansas Premise Indentification Program.
We appreciate your important participation in the program and look forward to working with your agency in completing a successful premise identification system for our state.
Please do no hesitate to call if you have any questions.
(signed) Phil Wyrick,
Ark. Livestock & Poultry Commission
AUTHORIZED DEPARTMENTAL OFFICER'S DESIGNATED REPRESENTATIVE (ADODR)
Dr. Albert Leslie
Acting Area Veterinarian in Charge
Little Rock, AR
You have been desinated as Authorized Departmental Officer's Designated Representative (ADODR) for Cooperative Agreement No. 06-9705-1638-CA in effect between the ARKANSAS LIVESTOCK AND POULTRY COMMISSION (COOPERATOR) and the United States Department of Agriculture, Animal and Plant Health Inspection Service (APHIS).
This designation is an APHIS requirement in accordance with the APHIS Agreements Management Manual. You are responsible for the following types of functions:
1. Ensure that APHIS has authority to enter into the proposed agreement and that APHIS has selected the appropriate agreement instrument.
2. Justify non-competition of the award or, if competitive, prepare a funding opportunity announcement, develop criteria for evalutating applicants, and coordinate a panel review of applications. Ensure potential awardees are not debarred or suspended by checking the Excluded Parties List System at www.epls.gov.
3. Negotiate terms and conditions of the agreement including the work plan and financial plan.
4. Ensure all arrangements agreed to by APHIS and the cooperator are documented in writing and maintained as part of the official agreement file.
5. Ensure, when applicable, that the cooperator has provided written notification to the appropriate State Single Point of Contact (SPOC) early during the planning process or programs/projects to be conducted within the State. The cooperator may accomplish this through correspondence with the SPOC which synopsizes program/project goals, methods to be used, and any relevant facts. In the event the cooperator advises the ADODR that the Intergovernmental Review Process is no longer applicable to APHIS Catalog of Federal Domestic Assistance (CFDA) No. 10.025 in the State, the ADODR must require written notification to that effect from the cooperator's authorized representative/approving official. Refer to the APHIS website at http://www.aphis.usda.gove/mrpbs/fmd/agreements_service_center.html and look under the Tool Kit for EO 12372, APHIS Specific Information, to determine whether APHIS CFDA Program No. 10-025 is covered (subject to a SPOC review) in a given state. In those states where APHIS program CFDA No. 10.025 is subject to review and the cooperator chooses to waive the process for the year or life of the program or finishes the review prior to the 30 or 60 day waiting period, the cooperator must provide a copy of the letter issued by the SPOC to the Cooperator in order for APHIS to proceed with the award.
6. Ensure that the cooperator has completed all sections of the SF-424, Application for Federal Assistance, and has submitted a work plan, detailed financial plan, and all required forms. Ensure that the costs as proposed on the SF-424 are reasonable, allocable, and allowable under the applicable OMB circular governing cost principles.
7. Ensure that the cooperator includes a fully executed current negotiated indirect cost rate agreement negotiated by its cognizant Federal agency, including signature page, with the application when claiming indirect costs. The ADODR should ensure that the correct rate is claimed and is correctly applied to the direct costs.
8. Ensure that the negotiated terms and conditions are placed in the Notice of Award and that special award conditions are imposed when the cooperator is classified as a "high-risk" grantee.
9. Ensure that the use of program income is written in the Notice of Award, when applicable, and that program income is used in accordance with the Notice of Award.
10. Monitor the cooperator's performance in accordance with the cooperator's work plan, performance schedule, and budget. Visit work sites as appropriate. At the end of each funding period, provide a written summary evaluation to the Authorized Departmental Officer (ADO).
11. Monitor cooperator's compliance with all terms and conditions listed in the Notice of Award, and compliance with all applicable laws, regulations, circulars, policies and guidelines.
12. Review and approve/disapprove all Request for Advance or Reimbursement forms, SF-270, for completeness and accuracy, certify in writing, and forward to the Payments Section in Minneapolis, Minnesota.
13. Reivew and accept, if consistent with anticipated program expenditures and program accomplishments, all Financial Status Reports, SF-269, received from the cooperator. Ensure cooperator met the cost share as indicated on SF-424. Document any changes to cost share in writing.
14. Ensure timely submission of and review accomplishment reports as agreed to in the Notice of Award to determine the level of program accomplishments and resolve any discrepancies or deficiencies in program performance. Document all accomplishments/discrepancies and efforts made to reconcile any differences. These reports and site monitoring are the basis for approval/denial of payment requests. Ensure copies of these reports are sent to the Western Regional Office Agreements Staff for inclusion in the Regional file.
15. Follow-up and attempt to resolve discrepancies found on forms, including - but not limited to - the SF-269 and SF-270. Notify the ADO of any unresolved discrepancies.
16. Document all efforts to obtain untimely reports and notify the ADO when these requests for reports are ignored.
17. Ensure that annual interest earned on cash advances, in excess of $250, is remitted to APHIS unless the Cooperator is exempted under the Intergovermental Cooperation Act (31 U.S.C. 6501, et seq.) or the Indian Self-Determination Act (23 U.S.C. 450). States (universities and hospitals that are State entities) are exempt.
18. Provide technical assistance to the cooperator regarding program and administrative activities conducted within the scope and terms of agreements.
19. Review the cooperator's inventory records of federally owned property. The ADODR will ensure that the cooperator properly submits an annual inventory of federally owned equipment. Verify inventories of cooperator-owned property purchased with Federal funds.
20. Initiate and complete the agreement closeout.
21. Notify the ADO when suspension of termination of an award is warranted.
Cooperators must obtain, through the ADODR, written approval of the ADO by amendment to the agreement, as appropriate, to change any of the terms and conditions of the Notice of Award, Work Plan, or Financial Plan.
If you have any questions regarding these responsibilities, you contact is David L. Bartling at Area Code (970) 494-7352.
(signed) Jose R. Diez
Western Region - VS
DISCLOSURE OF LOBBYING ACTIVITIES
Signed by Phil Wyrick
Dated June 21, 2006
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENT:
The undersigned certified, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contra t, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, or officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accorance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Arkansas Livestock & Poultry Commission National Animal Identification Program
Organization Name PR/Award or Project
Phil Wyrick, Executive Director
Name and Title of Authorized Representative
(signed) Phil Wyrick (dated) June 21, 2006